Material management – handle inventory Efficiently with a PMS

Large and small hotels with a steady stream of guests checking will always need a robust Inventory management system to keep track of all the groceries, essential goods and other items like sheets, toiletries and cleaning supplies. Nothing can go out of stock at a crucial moment. Every hotel manager would know the consequences of even a tiny shortcoming or slack in fulfilling a guest's wish.

Every establishment that aspires to have a high approval rating and positive reviews needs an impeccable system running in the background, managing things for a smooth, hassle-free operation. Some hotels do run on a traditional setup consisting of their own workforce checking and cross-checking the inventory stocks and lists to ensure the availability of supplies and the daily costs. An experienced team can run this aspect of hotel management quite well, but it is almost impossible to expect a hundred percent accuracy every time. This is where property management software (PMS) can help!

The benefit of a cloud-based PMS for materials management

Many hotels have adopted management software to manage different aspects of hotel and hospitality operations. A cloud-based PMS like Wincloud can transform how you manage your inventory and eliminate the need for a dedicated workforce to monitor and supervise the whole process daily.

From linens and bedsheets to beverages and food supplies, effortlessly track the inventory levels of all products, automatically get updates on items that are low in stock, get alerts to order them on time, reduce waste by preventing duplicate or incorrect orders and optimize the complete inventory management process with our revolutionary software designed to offer the best features packed in one software solution.

Maintain impeccable reputation with nothing unfulfilled!

With real-time inventory tracking possible with our intuitive software, managers can never miss out on important updates and reminders. All hotel owners agree on one thing: maintaining the reputation and traditions of the hotel is essential, and nothing should tamper with the goodwill among guests. One of the best ways to ensure this is to keep all items in stock and never have a guest reporting to the front office on the lack of essential items or feeling disappointed because a particular dish on the menu is unavailable. 

Make valuable decisions on usage to reduce waste.

Though the primary role of the materials/inventory management module in a PMS is to keep track of the supplies and stocks, it can offer valuable information on consumption to decide which items may need to be stocked more than usual and which to reduce or eliminate based on low demand. This helpful feature can cut down on waste and improve the efficiency of food preparation operations.

PMS will handle all your inventory supervision

Your employees can quickly learn to check and manage the software's inventory/materials management feature. Reducing the time involved in manual checks makes it possible to dedicate time to other tasks while the PMS handles inventory management. Precisely, it will constantly monitor the usage patterns of different goods and even help decide if a specific product is less prevalent in one season compared to another. This is an excellent way to save on costs and spend prudently during slow seasons and more during the peak seasons where traveler and tourist footfall is highest.

Enjoy a host of features along with inventory management.

The best thing about investing in an all-in-one property management software like Wincloud is that you enjoy the best-in-class inventory and materials management module and also avail of other solutions like front office operations, audits, accounting, point-of-sale, channel manager and more. With so many essential features packed into one software and the option to customize it for various needs for up to 1,000 rooms, you have a cost-effective solution to increase the number of guests visiting your hotels and increase revenue.

Are you ready to transform how you run your hotel business?

PMS software solutions are no longer considered an experimental trial to see if they improve hotel business operations. Rather, they are a necessity in the modern travel and tourism landscape, where guests expect the best services in every hotel and resort they choose. If you do not have a PMS yet, it is time you consider adopting it to retain your competitive edge in the industry. As one of the best-in-class cloud-based PMS software, Wincloud is backed by 22 years of expertise and smart technology. You will be surprised by how it can improve your operational efficiency.